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KALC, KALS: Reconciliation ledger questions and problems

1. KALC: Why is the functional area field not copied to the clearing item?


In the structure of the FI documents you notice that some account assignments are transferred to the clearing item and others are not. Why?

With independent accounting units, the account assignment is always transferred to the clearing item so it is also shown in FI financial statements. This is the case with company code (BUKRS), business area (GSBER, BUSA), funds (FUND) and grants (GRANT).

However, the functional area (FKBER, FAREA) is not an independent accounting unit and therefore it is not transferred to the clearing item. (Also, the business area clearing account used here does not have any effects because it is only relevant for the business areas.)
The CO-FI reconciliation postings are a subprocess. We do not think it is useful with regard to business to drag down the account assignment 'Functional area' to the clearing line.

All CO reports for evaluations and reconciliations only take the P+L accounts or cost elements within an FI document into account. The FI balance sheet accounts are ignored. Thus, it is also unimportant for CO, whether an account assignment is transferred into the financial statements clearing item or not.

2. KALC, KALS: How is an alternative FI posting period dealt with?


In Transaction KALC - transfer of the CO reconciliation postings into the FI general ledger - the totals records of the reconciliation ledger of a selected posting period are copied from CO to FI. In this case, the posting period in CO and in FI is normally identical. Therefore, for example, the reconciliation postings in CO from posting period 05, fiscal year 2004, are read and posted into posting period 05, fiscal year 2004, in the FI general ledger.

For customer-specific special cases, you can use Transaction KALC to specify an FI posting period that deviates from CO into which the reconciliation postings are transferred to the FI general ledger (KALC -> posting parameter -> dialog box with FI posting data).
Important: A period-specific reconciliation between CO and FI is not possible in this case, since the reconciliation reports only compare the same periods in CO and FI. Only a 'cumulative view' over several periods could show a useful result.

With the reversal (KALS) of the FI reconciliation postings, you cannot specify an alternative CO posting period.
That is also not necessary because the program automatically determines in which posting period in the FI general ledger the reconciliation postings were initially generated. Then the reversal occurs automatically in the same posting period. Thus, it is ensured that the original reconciliation postings and the reverse postings are stored consistently in the same posting period.

Technically, the storing of the reversal reconciliation postings occurs as follows:
During the reversal, the reconciliation postings to be reversed are read from the COFIS table and stored with the reverse +/- signs as reversal reconciliation postings in the COFIS table again. At the same time, reversal reconciliation postings are posted to the FI general ledger and the original reconciliation postings are thus undone.
In table COFIS, the reversed reconciliation postings are marked with COFIS-STOKZ = 'X'. The reversal postings receive the indicator COFIS-STFLG = 'X'. The reverse postings have the indicator COFIS-STFLG = 'X'.
Use Transaction KALE to display the totals records of the reconciliation ledger (all FI-relevant records with the 'RKRF' record type in COFIT), double-click the records with the 'RKRF' record type -> you go to line item level in COFIS.
You can also display the actual single documents using Transaction RL23 or GD23.
When you display the reconciliation ledger using GD13, the reversal records are flagged correspondingly in the output list:

    • reversed records have the indicator REVERSAL = 'X'
    • Reversal records have the indicator RvD = 'X'.


3. KALS: Is a partial reversal possible?


With the transfer of CO reconciliation postings to FI (KALC), you can only transfer selected cost flows to FI. For that, there is the processing option in the initial screen of Transaction KALC with the parameters to select reconciliation postings interactively or to select reconciliation postings using self-defined rules.

With the reversal (KALS), this option of selecting individual reconciliation postings does not exist. Therefore, you cannot partially reverse reconciliation postings. Only the entire reconciliation postings of a posting period can be undone/reversed.
However, with consulting we can provide a modification by which a reversal of individual FI settlement documents is allowed, for example via the selection of FI document numbers.
If this is necessary for you, contact our development department.
The modification costs approximately one day of consulting time.